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| Applying information technology in providing online public services at the Khanh Hoa Provincial Public Administration Service Centre__Photo: VNA |
The Ministry of Justice (MOJ) has released draft revisions to the 2014 Law on Civil Status, proposing an automatic birth and death declaration registration system. Under the proposal, civil registration authorities would retrieve and verify citizen information through interconnected databases, not requiring the citizens to produce documents when carrying out civil status registration procedures.
Under Article 18 of the draft, when a child is born at a healthcare facility, information from his electronic birth certificate would be automatically transmitted to the electronic civil status database.
For death registration, the MOJ proposes that if a person dies at a healthcare facility, the facility would be required to issue a death notice and transmit relevant information directly to the electronic civil status registration and management system.
When the required information has been provided at medical facilities, civil servants would update it to the electronic civil status database, obtain citizens’ personal identification numbers, and complete dossiers for submission to competent persons for signature and certificate issuance, without having to require citizens to file applications in person as previously.
The proposed system is expected to bring major benefits.
First, it would optimise data management by maximising data connection and sharing among the electronic civil status database, the health sector’s database and the national population database.
Second, citizens’ rights would be better safeguarded, as all people’s births and deaths would be recorded promptly, thereby preventing omissions or delays resulting from families failing to complete registration procedures.
Above all, it would cut red tape, easing paperwork pressure for citizens at sensitive moments such as childbirth or family bereavement.
The MOJ emphasises that, for the three key civil status events of an individual, including birth declaration registration, marriage registration and death declaration registration, the civil status register would be maintained in both electronic and paper formats and archived at civil status registry offices. This would facilitate the permanent preservation and security of individuals’ original data in the event of technological breakdowns.- (VLLF)
